Guide for renting offices or commercial premises

If you are thinking about renting offices or commercial premises to carry out your work activity, surely you will have a multitude of questions and doubts. And that’s why we’re here!

Today we want to talk to you about certain aspects that anyone who wants to rent an office or premises must take into account. The location of the property, the paperwork, the rents, the contract … Everything essential so that nothing happens to you.

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Renting offices: property location and monthly budget

We have already talked on occasions about the location of the property, and it is very important, both for your clients and for your employees. And no less important is the monthly budget. Because surely you will have to search a lot to find the space you want with the budget you have.

There are several aspects to think about when choosing the location of the property:

  • The type of activity that your company is going to carry out will be the one that decides the location. For example, if you don’t have to face the public, you can opt for an office in a building. But, if you are going to have a direct relationship with customers, you should opt for an office or commercial premises at street level.
  • The monthly budget that you can invest in renting the office. You have to take into account your maximum monthly budget, which will always be fixed. It is important to weigh what is more important, whether the monthly budget or the location of the property. It is not the same to avoid a central street because the budget does not reach you but you face losing clients, than to adjust the budget to the maximum and amortize it with the reception of more clients.

When looking for renting offices or commercial premises, you should also take into account the connection with public transport and the ease of parking.

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Activity license

One of the most important questions facing an office is whether or not it has a license to carry out the office activity.

You should check with the corresponding City Council that the office or business premises have the relevant license to carry out the commercial activity.

On the other hand, it is important that you take into account the commercial activity that you are going to carry out, because you may need to apply for an opening and activity license. For example, if you are opening a restaurant, you will need a food handling permit.

Renting offices: leasing contract

Once you have collected all the information that we indicated above, you can now negotiate with the owner the points of the contract: duration, rent, deposit, works and other aspects.

We are sure that you already know it, but with the rental contract for offices or commercial premises, the right to occupy a property is given for a period of time stipulated in the contract and under the payment of a rent. In this way, the tenant can use the property for the duration of the contract signed with the owner.

Now, we are going to talk about the basic aspects that a rental contract for offices or commercial premises must include.

Duration

The duration of the contract must be between 1 and 25 years, but as a general rule, it is usually between 2 and 5 years, but it will always depend on the commercial activity and the type of office or commercial premises. However, as usual, both parties can freely establish the duration of the contract.

If you ever sign a contract that does not stipulate the term of office rental, it is understood that the term is 1 year.

If when the date of the contract expires, neither the tenant nor the owner have communicated their desire not to renew, always in writing and one month in advance, the contract will be renewed annually.

Monthly Fee

I think we do not need to explain what the rent is, but said quickly, it is the amount that the tenant has to pay the landlord for the rent of the office or premises.

The amount is freely agreed between both parties and unless otherwise stipulated, said rent is paid monthly.

The form of payment is also something that you must agree with the owner. It can be in cash on the premises, by direct debit, by bank deposit … It must be well stipulated, as well as the monthly payment dates.

Deposit

When the contract is to be signed, unless otherwise agreed, the tenant must give the owner the deposit. This is delivered in cash, and generally, it is equivalent to the amount of 2 monthly payments of the established rent.

As we already know, the deposit is a guarantee for damages and damages that the tenant may cause in the rented premises.

This deposit, if no damage has occurred, must be returned to the tenant once the contract ends. If there has been any damage to the premises, the deposit or part of it will be used for the corresponding repair.

Works

Whether in the rental of offices, commercial premises or homes, this is a very important aspect.

You have to make everything clear: what works the tenant can carry out and which ones they are not allowed to do, who should pay for them … In this way, everything will be clear from the beginning and you will avoid many problems.

As you can imagine, it depends on the work that the tenant or the owner will pay. A necessary work for the conservation of the premises or office is not the same as small repairs derived from the use and wear of the establishment.

There are other aspects that you should take into account when signing the office or commercial premises rental contract, such as the possible sale of the leased premises, the transfer of the contract and sublease, termination of the contract and conditions. Today we talked about the basics!

If you have any aspect to comment or add, do not hesitate to leave us a comment!